Why Your Business Needs A Rental Printer

Posted by on Sep 21, 2017 in General |

Are you using an old, inefficient printer simply because you can’t justify outlaying a significant amount of cash for a new one? If so, it’s worth investigating options to rent a printer as legacy devices are probably costing your business.

Like most pieces of technology, new printers from Blackbox Solutions are much more cost-effective to run than old printers. Many newer models use less toner and paper, can be programmed to reduce overall printing volumes, are engineered to break less often and feature smart software that minimise the time your staff spend manually managing documents. This reduces the overall costs of consumables and service, and delivers significant efficiency benefits for your business. As your business grows, it’s vital to upgrade your technology environment to meet changing operational requirements. While your loyal printer may have served you well in the early days, upgrading to a smarter solution can streamline the way you work, helping you to cut costs and get ahead of competitors.

How to buy a printer without tying up cashflow

Purchasing a printer outright is rarely the most cost-effective method for buying a business printer. It ties up cash flow and makes it difficult to budget for consumables. Instead, look for rental options or pricing plans from your local IT provider. These include regular fixed payments for easier accounting and allow you to conserve cash. This means you know what you’re paying for your printing solution and when – with no nasty surprises.

  1. Rent the hardware, buy the consumables

Under a rental only contract, you pay a fixed sum each month for the printing device. Service and toner are additional costs. This option means you can purchase the device you need and set up your print environment sooner, even if it is a little more expensive, without compromising cash flow.

It’s ideal for SMEs that need to conserve cash and rely on quality printed materials for service delivery, marketing or promotions.

  1. Rent the hardware, pay a cost per page for consumables and service

This type of contract means you pay a fixed rental fee for the device each month plus a fixed cost per page to cover consumables and service (based on a minimum number of pages per month). If your business uses an expensive printer and costly toner, this type of contract can make it easier to manage and budget for consumables or servicing costs. This contract includes an extended warranty and automatic delivery of consumables, which means you don’t have to worry about remembering to order each month or being stuck without toner. The quantity of consumables depends on your business’ average monthly print volumes, which will usually be determined with your IT provider and laid out in the contract.

It’s ideal for SMEs that use lots of toner and want to avoid unexpected or uncapped consumables costs.

  1. An all-inclusive cost per page contract

This type of contract specifies an all-inclusive cost per page, based on a minimum monthly print volume. Essentially, the total cost of the device, service and toner is divided across the number of pages you print. You know exactly how much each printed page costs your business. It means you only pay for what you print (provided you meet the minimum monthly page quota). Because costs are apportioned per page, it makes it easier to compare costs when outsourcing printing and pass costs on to clients.

It’s ideal for small businesses who need to know the exact cost per printed page, especially those in client or professional services industries or those that often outsource print jobs

 

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Deciding Whether To Lease Business Assets

Posted by on Sep 21, 2017 in General |

Asset finance allows businesses to acquire the equipment and assets they need in order to operate that they may otherwise be unable to afford. It can also free up working capital for use in other areas of your business and save you from having to take out a large loan to buy equipment outright.

There are two main forms of asset finance:

Leasing – renting it over a period in return for fixed rental payments as you would with printers from Blackbox Solutions

Hire purchase arrangements – an initial deposit is paid towards the cost of the asset and the balance is then paid in instalments over a period of time. At the end of the hire purchase period, you would make a final payment and gain ownership of the asset.

 

You should think about leasing or renting equipment with Blackbox Solutions that has high maintenance costs, can quickly become outdated, or is only used occasionally.

There are several advantages of leasing or renting equipment:

  • you don’t have to pay the full cost of the asset up front, so you don’t use up your cash or have to borrow money
  • you have access to a higher standard of equipment, which might be too expensive for you to buy outright
  • you pay for the asset over the fixed period of time that you use it, which helps you budget for the future
  • as interest rates on monthly rental costs are usually fixed, it is easier to forecast cashflow
  • you can spread the cost over a longer period of time and match payments to your income
  • the business can usually deduct the full cost of lease rentals from taxable income
  • if you have not bought the asset outright, you won’t have to worry about any overdraft or other loan taken out to finance the purchase being withdrawn at short notice, forcing early repayment
  • if you use an operating lease or contract hire, you may not have to worry about maintenance
  • the leasing company carries the risks if the equipment breaks down
  • the leasing company can usually get better deals on price than a small business could and will have superior product knowledge
  • on ‘long funding leases’ – finance leases over seven years and sometimes over five years; and some long operating leases – you can claim capital allowances on the cost of the assets
  • if you need to upgrade or replace the equipment, you can simply make a small adjustment to your regular payment rather than invest a lump sum upfront
  • However, there are also some disadvantages of leasing or renting equipment:
  • you can’t claim capital allowances on the leased assets if the lease period is for less than five years (and in some cases less than seven years)
  • you may have to put down a deposit or make some payments in advance
  • it can work out to be more expensive than if you buy the assets outright
  • your business can be locked into inflexible medium or long-term agreements, which may be difficult to terminate
  • leasing agreements can be more complex to manage than buying outright and may add to your administration
  • your company normally has to be VAT-registered to take out a leasing agreement
  • when you lease an asset, you don’t own it, although you may be allowed to buy it at the end of the agreement

 

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Why You Should Look Into Stand Alone Photocopiers

Posted by on Sep 21, 2017 in General |

Many businesses still prefer to have a high volume stand-alone photocopier in the office, even if it is used alongside a multifunction printing device. And when you look at the benefits of this type of photocopier for office use it’s easy to see why. Combined scanners, printers, copiers and fax machines certainly have their place, but if you need a large amount of copying done very quickly, a stand-alone copier from Blackbox Solutions will save you time, money and the hassle of outsourcing copy jobs.

A good quality office photocopier is an invaluable investment, and with the right servicing, one that will last for many years.

  • Fast copy speed. A stand-alone office copier will have a much higher ppm (pages per minute) rating than a multifunction photocopier, with high end models reaching over 90ppm. Think how much time this could save employees.
  • Low printing cost per page. The photocopy machine may be expensive in the first place, but per page, the cost of copying is very low, especially when you consider how much an external printing firm would charge for the same job.
  • Durable. This type of office copier is designed to withstand very heavy use, making it the best choice for businesses that need daily copying.
  • Document finishing features, such as binding, sorting and stapling. These features are far less common and less durable in multifunction photocopiers.
  • Excellent functionality. Because stand-alone copiers are designed to do just that, copy, they are extremely fit for purpose. This means that they can cater for complex copy needs, such as duplex printing, different paper sizes, paper thicknesses and alignments.
  • Easy to useand benefit from large, clear display panels.
  • No need to connectthe photocopier to a desktop in order for it to make copies. However, the flexibility is there should you wish to do this, which then makes it possible to work as a printer or scanner should the need arise.
  • Inbuilt memorymeans that documents can be backed up for quick access and amendments.

Large volume office photocopiers from Blackbox Solutions can be expensive pieces of office kit. So firstly, you need to make sure that it will be a good investment and there is a need for it in the office. Secondly, you should compare the cost of photocopying on a bought or rented machine. It may be that the copier is simply too costly to purchase outright, in which case, taking out a leasing contract could provide the perfect solution. This will also give you the advantages of inclusive servicing contracts, repairs and consumables. Although ubiquitous in companies around the world, photocopiers are not one and the same. They may fulfill more or less the same task, yet it is important to assess your needs and get proper information to find a model which will match your expectations and at the same time be simple enough to operate. Besides, when you intend to buy a photocopier, it’s also crucial to consider other options such as renting or leasing, to make sure you get the best service at the right price.

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Five Tips On Corporate Video Production

Posted by on Sep 6, 2016 in General |

A corporate video production is no small task. You need a lot of resources. Careful planning needs to be done.  You will need to invest your time on it. It will cost you some company resources. Some corporate videos involve the bosses themselves. You need to have the right people to do an important job. You can visit cmavideo.co.uk. To avoid redoing a corporate video, here are five tips on corporate video production.

Know your audience

Know your target audience before creating your corporate video. Do you want to target a wide audience or just a specific audience? Are you going to use it for training new employees? Is it for promoting your brand?  You need to be specific on who are your target audience. The message of your person-695656_1280corporate video can only appeal to some audiences. It’s impossible to get the attention of everyone. To save time, just choose the audience you want to target.

Connect with the audience

Do not make a video that would just describe and show how things are done. There are a lot of these videos already posted online, and people are already tired of them. People will not even finish watching the video. Connecting with the audience is important to keep their interest to finish your video. Remember that you have people on the other side of the screen. People have feelings, and you need to target these feelings to connect with them.

Focus on the services

Corporate video production is not about the company; it is to your customers. Do not just tell the audience about how great your company is. You need to tell them what you can do for them. You can focus on problems that your customers can relate to and provide details how you can resolve it for them. The services should be emphasized on your corporate video.

Show your company goals

The company goals should reach your audience. Showing your company goals to your future customers will let them know where your company is headed. It could bring positive results from your employees to work as one. Knowing the company goals lets your employees be aligned. The only problem is how you can show your company goals through your corporate video.

Get the message through

Whatever the topic of your corporate video, the message should reach your audience. The corporate video should be simple enough for other people to understand. Be specific with the message that you want your audience to understand. The corporate video could become worthless if your message didn’t go through.

Working to make a good corporate video production can be a lot for a company. You need to know the audience you want to target. The message needs to get to the specific audience you have chosen. Connecting with the audience is the most important task. Show your company goals to be able to connect with your audience. Focus on the services that your company provides. Everything needs to be done to bring good results for your corporate video production.

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